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Loudoun County Archives • The Open Source Research (TOSR Co.)

Tag: Loudoun County

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Printing and Mailing Service for the Office of the Commissioner of the Revenue, Loudoun County, Virginia

This is a current State & Local opportunity from Loudoun County (RFQ 647812) and is out of the Office of the Commissioner of the Revenue.  The current contract is a Single Award. The contract term is one base year plus up to four one-year options to make this a potential five (5) year contract.  The expiration date as listed in the 2024 Term Contract Lists states that the expiration date is April 30, 2024.  There for the period of performance for the next contract should be May 1, 2024 to April 30, 2024 assuming all options are exercised. There was a total of six bids submitted as a result of the 2018 bidding process.  Only one of these companies had a Loudoun County Address (Colornet Printing and Graphics).  The other four bidders were out of the county or provided an out-of-state address.

The prior procurement took place under RFQ 647812 on Loudoun County’s procurement website:

Projected Recompete Schedule:

    • Posted: February 20, 2024
    • Bid Due Date: March 14, 2024 4:00 pm EST

Point of Contact for the 2020 Procurement was:

Diane C. Smith, NICP-CPP/CPPB, Assistant Purchasing Agent, (571) 258-3190, Diane.Smith@loudoun.gov

Scope (as posted in the Bid Announcement):

is to obtain the services of a qualified contractor to provide printing and mailing services for the County of Loudoun, Virginia (County), Office of the Commissioner of the Revenue  (Commissioner). The printing and mailing services will consist of printing, separating, combining in groups of singles up to sextuples or more by control numbers, folding, inserting, and delivering envelopes to the U.S. Post Office.

Current Incumbent:

The following contract was awarded as a result of RFQ 18775 on August 23, 2018 to:

Diversified Companies, LL dba DivCoData, LLC. Contract  213212 for $700,000 (as listed in the 2024 Term Contract List)

2018 Bidders were:

    1. Diversified Companies, LL dba DivCoData, LLC. (Won bid)
    2. Corporate Mailing Serivces, Inc. (Lost bid)
    3. BMS Direct, Inc. (Lost Bid)
    4. Colornet Printing & Graphics. (Lost Bid)
    5. The Master’s Touch LLC. (Lost Bid)
    6. SouthData, Inc. (Lost Bid

Note that BMS Direct, Inc was the previous incumbent and lost the recompete that took place in 2018.

2018 Bid

2018 Notice of Award: https://www.loudoun.gov/DocumentCenter/View/141685/Notice-of-Award-PDF?bidId=508

Prior Incumbent (As identified at the time of posting):

The following contract was listed as the previous incumbent in the 2018 Bid Amendment 3.

 BMS Direct, Inc

Copies of Invoices

Other Similar Bids (from other offices):

    1. Treasurer Office 2016 RFQ titled “Printing and Mailing Services for the Treasurer’s Office: https://www.loudoun.gov/bids.aspx?bidID=348
      1. Cancelled 2016 Bid under RFQ 359: https://www.loudoun.gov/bids.aspx?bidID=321
    2. Treasurer’s Office 2019 Bid under RFQ 113781 titled “Printing, Mailing and Envelope Services for the Treasurer’s Office: https://www.loudoun.gov/bids.aspx?bidID=618

Other Loudoun County Contracts:

  1. Diversified Companies, LL dba DivCoData, LLC.
    • Holds no other Loudoun County Contracts as listed in the 2024 Term Contracts List

Other Related Procurement Links:

2024 Term Contract List

The information provided in this Federal Government Contracting Opportunity was obtained through open research utilizing open Federal Government procurement websites.  The information must be accessible to all in order to appear in this information piece.

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Grounds Maintenance Services for Various Parks, Recreation and Community Services (PRCS) Sites, Loudoun County, Virginia

This is a possible future recompete of a State & Local opportunity from Loudoun County (RFQ 193782) is out of Loudoun County’s Parks & Recreation and Community Services (PRCS).  The original bid was listed up to four (4) contract awards. 

The current contract is a Multiple Award to two contractors, both with Leesburg, Virginia addresses. The contract term is one base year plus up to six one-year options.  The term listed in the original RFQ was from April 1, 2020 to March 31, 2021 (1 Year).  If all options are exercised, this will put the ending of the contract on March 31, 2027.  There are currently no current postings for the recompete of these Grounds Maintenance services on Loudoun County’s procurement website.  As of February 23, 2024, there is no bid listing for the next iteration of the contract.  Loudoun County listed the basis of award as “Contract award will be made to the lowest responsive and responsible bidder based on total cost for each line item.”

The prior procurement took place under RFQ 193782 on Loudoun County’s procurement website.

Projected Recompete Schedule:

    • Future Bid Posting: January 2, 2027
    • Due Date: Late March 2027

The above dates are educated projections based on the prior bid schedule combined with my research experience.  This information is provided to give the reader an idea of any possible procurement in order to get their bid process started.  The dates are also based on the last option year.  Loudoun County can recompete this procurement at any time for a variety of reasons, some could include the increase or decrease in scope, spending the total budget for this contract early as a couple of possibilities.  Once you know the basic dates, set your calendars yearly to capture any possible recompete if performed earlier than the original completion date.

Historical Bid Schedule:

    • Posted: February 20, 2020
    • Pre-Bid Conference: March 4, 2020
    • Due Date: March 26, 2020 4:00 pm EST

Point of Contact for the 2020 Procurement was:

Gerald Landayan, Contracting Officer, 703-771-5956, Gerald.Landayan@loudoun.gov

Scope (as condensed by ChatGPT):

The main point of the scope of services outlined in the document is to provide grounds maintenance services for various PRCS (Parks, Recreation, and Community Services) sites. This includes tasks such as lawn mowing, leaf removal, nuisance ordinance mowing, landscape labor, landscape services, and annual landscape services. The services involve mowing, trimming, leaf removal, weed control, mulching, core-aerating, turf fertilization, over-seeding, and general landscape maintenance to ensure the sites are well-maintained and safe for public use.

Place of Performance:

    • Arcola Community Center – 24244
    • Arcola Slave Quarters – 24837
    • Beth Miller Park – 20270 Leier Pl., Ashburn 20147
    • Bles Park – 44830 Riverside Pkwy., Ashburn 20147
    • Bluemont Community Center – 33846 Snickersville Pike., Bluemont 20135
    • Brambleton Park – East – 22376 Belmont Ridge Rd., Ashburn 20148
    • Brambleton Park – West – 22389 Belmont Ridge Rd., Ashburn 20148
    • Briar Patch Park – 21660 Sterling Blvd., Sterling 20164
    • Byrne’s Ridge Park – 24915 Mineral Springs Cir., Aldie 20105
    • Carters Meadow Park – Intersection of Carters Meadow Dr and Evergreen Ridge Dr Ashburn 20147
    • Carver Center – 200 Willie Palmer Way, Purcellville 20132
    • Cascades Senior Center – 21060 Whitfield Pl., Potomac Falls 20165
    • Chick Ford/ Ryan Bickel – 21594 Ashburn Village Blvd., Ashburn 20147
    • Claude Moore Recreation Center – 46105 Loudoun Park Ln, Sterling, VA 20164
    • Conklin Park – 25701 Donegal Dr., Chantilly 20152
    • Countryside Park – 20756 Countryside Blvd., Sterling 20164
    • Crittenden Park – 21401 Windmill Dr., Ashburn 20147
    • Dawson Corner Park – Across from 42365 Madturkey Run Pl., Chantilly 20152
    • Douglass Community Center – 407 E. Market St., Leesburg 20176
    • Dulles South Recreation Ctr – 24950 Riding Center Dr., Chantilly 20152
    • Eastern Loudoun Adult Day Ctr – 45140 Bles Park Dr., Ashburn 20147
    • Eastgate Park – 43664 Tall Cedars Pkwy, Chantilly 20152
    • EE Lakes Store – 33721 Snickersville Turnpike, Bluemont 20135
    • Elizabeth Mills Park – 43513 Squirrel Ridge Pl., Leesburg 20176
    • Elizabeth Mills Riverside Parcel – 43513 Squirrel Ridge Pl., Leesburg 20176
    • Evermore Park – 22395 Foundation Dr Ashburn 20147
    • Goshen Corner Park – 41430 Braddock Rd., Aldie 20105
    • Hampshire Park – 21315 Smith Switch Rd., Ashburn 20147
    • Keep Loudoun Beautiful Park – 43055 Golf Club Rd., Leesburg 20175
    • Kephart Bridge Landing Park – 43942 Riverpoint Dr., Leesburg 20176
    • Kirkpatrick Park West – 41381 Gardenia Dr., Aldie 20105
    • Leesburg Adult Day Ctr – 16501 Meadowview Ct., Leesburg 20175
    • Loudoun Valley Community Ctr – 320 W. School St., Purcellville 20132
    • Lovettsville Community Center – 57 East Broad Way, Lovettsville 20180
    • Lucketts Community Center – 42361 Lucketts Rd., Leesburg 20176
    • Lucketts Park – 14560 James Monroe Hwy Leesburg 20176
    • Lyndora Park – 43624 Lucketts Bridge Cir., Ashburn 20148
    • Marcum Farm – 21332 Marcum Farm Ct., Leesburg 20175
    • Meadow Glen Park – 41574 Conejo Way, Aldie 20105
    • Mickey Gordon Park – 23229 Carters Farm Lane Middleburg, VA
    • Moorefield Station Park – 43240 Clarendon Sq, Ashburn 20148
    • Nations Park – 42691 Nations Ct., Chantilly 20152
    • Nell Boone Park – 11762 Harpers Ferry Rd., Purcellville 20132
    • Philomont Community Center – 36592 Jeb Stuart Rd., Philomont 20131
    • Potomac Green Park – 20750 Marblehead Dr Ashburn 20147
    • Ray Muth Park – 20750 Marblehead Dr Ashburn 20147
    • Scott Jenkins Park – 39464 E Colonial Hwy., Hamilton 20158
    • Segra Field – Loudoun United Dr, Leesburg, VA 20175
    • Shale Ridge Park – 21335 Shale Ridge Ct., Ashburn, VA 20147
    • Sleeter Lake Park – 17749 Lakefield Rd Purcellville 20132
    • Sterling Community Center – 150 Enterprise St., Sterling 20164 Temp address
    • Tillet Park – 21561 Belmont Ridge Rd., Ashburn 20148
    • Trailhead Park @ Belmont Ridge – 42555 Sungrove Ter. Ashburn 20148
    • Trailside Park – 20375 Claiborne Pkwy., Ashburn 20147
    • Woodgrove Park/RH Aquatic – 17020 Evening Star Dr. Round Hill 20141

Current Incumbents:

The following contracts were awarded as a result of RFQ 193782 on March 26, 2020:

    1. Blake Landscapes, Inc., Contract # 218737 for $471,701.00.
    2. American Lawn Brothers, Inc., Contract # 218778 for $525,860.00.

Note: Contract values may be yearly.  All RFQ stated was Total Cost but did not specify if it was the total cost of the base year (the guaranteed year) or the base plus options (true total of entire contract term)

2020 Bidders were:

    • Blake Landscapes (Won bid)
    • American Lawn Brothers, Inc. (Won bid)
    • Integrity Property Management Group, LLC. (Lost with $173,285.00 Bid)

Note that Integrity Property Management Group had the lowest bid which met the county’s basis of award.  However, it appears to be so low that there may have been concern of the company’s ability to perform the work (my guess).

2020 Notice of Award

2020 Bid Tabulation

Prior Incumbent (As identified at the time of posting):

The following procurement shared many of the same services and locations as the most recent award.  There are some locations on the 2020 procurement not on the 2016 procurement.  There are enough locations to indicate that these procurements are related.

The following contracts were awarded as a result of RFQ 345 on May 4, 2016.

 Blake Landscapes, Inc., for $286,510.00

2016 Bidders were:

    • Blake Landscapes, Inc.
    • Frontier Lawn Care and Landscapes, LLC. (Lost with $431,470.50 Bid)
    • Marathon Resource Management Group. (Lost with $710,645.00 Bid

2016 Notice of Award

2016 RFQ

The contract prior to the 2016 Recompete was Blake Landscaping.

Other Loudoun County Contracts held by Incumbents:

Blake Landscapes:

    • Lawn Maintenance Services, Contract 214642, awarded under RFQ 448782 was awarded to Blake Landscapes, Inc on January 27, 2022, for all groups in the estimated total amount of $224,558.50.
    • SNOW AND ICE CONTROL SERVICES, Contract 217707 awarded under RFQ 633794-A for $85,850.00 on September 6, 2023.

American Lawn Brothers had no other listed contracts with Loudoun County as of the 2024 term contract list.

Other Related Procurement Links:

2024 Loudoun County Term Contract List

Artificial Intelligence Applications Answer:

Microsoft Copilot Response:

The Department of Parks, Recreation and Community Services (PRCS) in Loudoun County, Virginia has been serving residents since 1966. Their mission is to meet the community’s needs for recreation, leisure opportunities, and supportive community services1. Here are some key points about their grounds maintenance services:

    1. Grounds Maintenance Services for Various PRCS Sites:
      • The county aims to maintain and enhance various parks, recreation areas, and community service sites.
      • These services include landscaping, mowing, tree care, and overall upkeep of outdoor spaces.
      • Contractors are hired to perform these essential tasks across different locations within Loudoun County.
      • The sites covered by these services are listed in Attachments 1 & 2 of the contract.
      • It is recommended that bidders conduct on-site inspections to understand existing conditions.
      • The county may award multiple contracts, with a maximum of four (4) awards.
      • Each contract covers services required across all listed sites.
      • Work assignments will be distributed among contractors based on their committed resources.
      • The assigned sites may vary depending on events and specific needs.
    2. Pre-Bid Conference:
      • A Pre-Bid Conference was held on March 4, 2020, at the Parks Recreation and Community Services (PRCS) Building in Leesburg.
      • The purpose was to clarify any questions related to the specifications.
    3. Addenda:
      • Addendum #1 was issued on February 26, 2020.
      • Addendum #2 was issued on March 16, 2020.
    4. Contact Information:

If you need further information or have specific inquiries, feel free to explore the Loudoun County Parks, Recreation And Community Services website or contact them directly at (703) 777-03431.

Google Gemini Response:

Based on my knowledge, the Grounds Maintenance Services for Various Parks, Recreation and Community Services (PRCS) Sites in Loudoun County, Virginia was a project seeking bids from qualified contractors to maintain various parks and recreation facilities across the county. However, it’s important to note that this project was awarded in May 2020, so the information I have might not be entirely up-to-date. Here’s what I found:

Project Details:

    • Bid Number: RFQ 193782
    • Bid Title: Grounds Maintenance Services for Various Parks, Recreation and Community Services Sites, RFQ 193782
    • Category: Procurement
    • Status: Awarded (May 5, 2020)
    • Description: The project aimed to find contractors for grounds maintenance services across various PRCS sites in Loudoun County.
    • Number of Contractors Awarded: Up to 4

Additional Information:

    • A pre-bid conference was held on March 4, 2020, for potential bidders to clarify any questions.
    • The bid documents, including the scope of work and list of PRCS sites, were available on the Loudoun County website.
    • It’s important to remember that the awarded contractors and specific details of the contract might have changed since May 2020.

Where to Find More Information:

If you’re interested in learning more about the current grounds maintenance services for Loudoun County PRCS sites, I recommend contacting the Loudoun County Parks, Recreation and Community Services department directly. They can provide you with the most up-to-date information and answer any specific questions you have.

The information provided in this Federal Government Contracting Opportunity was obtained through open research utilizing open Federal Government procurement websites.  The information must be accessible to all in order to appear in this information piece.